AIA Policies & Procedures Manual

Fiscal Operations and Policies & Procedures


Conference Committee
Fiscal Accountability
Fiscal In-Service Schedule
Conference/Meeting Expense Reimbursement
Conflict of Interest Policy
Conflict of Interest Form
Committee Nomination Application Form
Travel Reimbursement
AIA Universal Reimbursement Form
ADA Compliance
Whistle Blower Policy


Membership Letter
Invoicing Schedule
Service Charge Grid
Admin Service Charge Display


AIA RefPay Officials Payment Solutions Information
AIA RefPay Reporting Instruction Sequence
AIA RefPay Portal Login


Contracts/Sponsor Negotiations

AIA Passes/Media Credentials
ADA Compliance
Emergency Action Plan (All Host Sites)
Budget Process
Ticket Distribution/Ticket Sales/Unused Tickets
TIER - Tournament Income Expense Report - Process
TIER - Reporting Summary Check List
Deposit Slip Instructions


Employee Compensation Charts
TIER - Tournament Income Expense Report
AIA Pass Sign-in Sheet
AIA Approved Media for Pass Gates


Tournament Employee Hiring Process
I-9 Acceptable Documents List
FAQ - Tournament Employees


Employee Forms - I-9, W-4, A-4- All 4 pages must be submitted for all new employees
AIA Employee Direct Deposit Authorization Form- Optional
Change of Address
W-9 required of Certified Athletic Trainers (ATC) & Police Officers

Awards Matrix

Awards Matrix Policy
Section Plaques, Medals & Certificates Per Division Per Section
State Trophies, Medals & Certificates Per Division

Policies & Procedures Forms

Committee Nomination Application Form
Conflict of Interest Form
Anyone Can Save A Life EAP (All Host Sites)
Universal Reimbursement Form
Tournament Budgets
TIER - Tournament Income Expense Report
AIA Pass Sign-in Sheet